NIKE

APPLICANT PRIVACY POLICY

 

 

Last Updated: 4/19/2023

This Applicant Privacy Policy (“Policy”) describes how Nike, Inc. and its affiliates (collectively “NIKE”, “we,” “us,” or “our”) collect, process, transfer and retain personal data about job applicants (“Applicants,” “you”).  Please read it carefully.

 

If you are a resident of California, please see the Additional Information for California Residents section.

 

Responsible party for personal data processing

 

The entity responsible for processing your personal data is the NIKE entity to which you apply for a position. For more information, visit https://jobs.nike.com/.

 

This Policy does not apply to your use of NIKE’s websites, including jobs.nike.com, which are governed by NIKE’s website privacy policy available here.

 

1.  Types of personal data collected

 

We collect your personal data to take pre-contractual steps at your request, to comply with legal obligations and to pursue legitimate interests of NIKE such as to transmit personal data within the NIKE entities for internal administrative purposes. To the extent permitted by applicable law, we collect the following personal data from you in connection with your job application:

 

• Information collected through the online application form such as: name, address, gender, telephone number, email address, user name, password, CV/Resume and other files that you chose to upload regarding your qualifications, work experience, education history, location, right to work, previous or other employment, name and contact details of references, how you heard about the job, reason for leaving your previous employer and availability;

 

• Information that you provide or that we collect through the recruitment process such as: salary information, position, department, date of birth, location, willingness to relocate, start date, whether the position or the applicant has a restrictive covenant, whether the position or the applicant are eligible for transfer or secondment, type of employment contract, payment structure (e.g., hourly or salaried), full-time or part-time status, professional membership, jurisdiction, expat status, language spoken, assessment of qualifications, licenses or certifications required to hold the position.

 

Your decision to apply for a position and provide your personal data to us is voluntary. We indicate on our online form what data fields are mandatory to complete your job application (for example, your name and work experience). Failure to provide this information may hinder the processing of your application. You may sign up to receive job alerts from us by providing your name, email address, job category and location. For some positions, we may collect additional information to conduct background checks before we conclude an employment contract with a successful candidate in which case we will provide specific notice. Our recruitment portal may use cookies to function effectively.

 

2.  Special types of personal data

 

NIKE does not process special categories of personal data. However, there may be circumstances where we will process such data, such as, (i) you have consented to the processing of this personal data for one or more specified purposes, or (ii) the processing is required or permitted by applicable law. These special kinds of personal data include data about a person’s religion or philosophical beliefs, race or ethnic origin, political opinions, health, sexual life or sexual orientation, genetic or biometric data, personal data concerning trade union membership as well as criminal behavior or offenses.  Please refrain from uploading such information in our online recruitment platform.

 

3.  Purposes of the processing

 

Your personal data will be used by NIKE for various purposes, including:

 

• To support the job application process, including to evaluate and assess your experience and qualifications, to conduct talent management activities, to communicate with you about your application or the job alerts that you request and to complete the on-boarding process if we offer you a position;
• To record and monitor the total number of job applicants, establish if you are an internal or external applicant and, in some circumstances, to record who was your previous employer;
• To provide technical support for the use of our online recruitment platform, including password retrieval;
• To comply with or monitor compliance with any applicable law or regulation to which NIKE is subject; and
• To assist NIKE in exercising legal rights, including supporting any claim, defense, or declaration in a case or before any jurisdictional and/or administrative authority, arbitration, or mediation panel.

 

NIKE may also use your personal data to solicit information from you, including through voluntary surveys, to help us improve our recruitment process and experience, or to contact you about future opportunities. Subject to applicable law, you have the right to object to the processing of your personal data for these additional purposes. For more information or to exercise this right, please reach out to your recruitment contact at NIKE or email privacy@nike.com.

 

4.  Disclosure of personal data

 

NIKE may use service providers (data processors) to process personal data on our behalf, such as to offer and manage our online recruitment platform, determine your right to work and financial benefits, provide relocation services, conduct talent management activities, or to conduct surveys on our behalf. We enter into contracts with service providers (data processors) to process your personal data only as needed to perform services on our behalf and to implement appropriate data security measures to protect the data.

 

If you choose to sign in on our online recruitment platform with a third party account or to upload your resume data from a professional social network, we may share information with those third parties to allow you to benefit from these functionalities. We are not responsible for the data practices of those third parties and we strongly suggest you review their privacy policies. 

 

We or our service providers may also disclose personal data where required or permitted by applicable law (including allowing lawful access to the data by U.S. or foreign courts, law enforcement or other government authorities).

 

International data transfers

 

Your personal data will be stored in databases used by the human resources department, which are part of NIKE’s global human resources information management system (“HRIS”). The personal data in the HRIS is maintained (either primarily or as a backup system) on a server by NIKE, Inc. in the United States of America (“U.S.A.”). Your personal data, therefore, will be transferred to the U.S.A., and will be administered from there.

When your personal data is transferred to or accessed from other countries that do not have an adequate level of protection, NIKE will implement appropriate safeguards to ensure that your personal data remains protected.  If you are located in the European Economic Area (“EEA”), we use a variety of measures to ensure that your personal data is adequately protected in accordance with data protection rules, when transferred to the U.S.A or another country outside of the EEA. These include the signing of the EU Standard Contractual Clauses, verifying the recipient has adopted Binding Corporate Rules or adheres to the EU-US and Swiss-US Privacy Shield Framework. Where personal data is transferred within Nike, we use an intragroup data transfer agreement.

 

5.  Data security

 

We make reasonable efforts to ensure a level of security appropriate to the risk of the processing of personal data. Taking into account the costs of implementation and nature of the data processing, we apply technical and organizational measures to prevent unauthorized access, destruction, loss, alteration or misuse of personal data. Access to your personal data is controlled through the system security within our recruitment platform, systems and network. Your personal data is only accessible by a limited number of human resources professionals, NIKE personnel and our recruitment agents who need access to your personal data to perform their duties.

 

6.  Data retention

 

NIKE will retain your personal data for as long as necessary to complete the application process and for as long as necessary for the purposes set out in this policy (or for as long as your applicant account remains open), unless a longer retention period is required under applicable law. If you are not offered a position with NIKE, we may contact you about future opportunities consistent with this policy and your expressed interests and qualifications.

 

7.  Access and other rights

 

Subject to applicable law, you may request (i) access to and a copy of your personal data; (ii) correction of your personal data if incomplete or inaccurate; and (iii) deletion of your personal data in certain circumstances. You have the right to object to the processing of your personal data on grounds relating to your particular situation.  Where we have obtained your consent for the processing of your personal data, you have the right to withdraw this consent at any time. If you withdraw your consent, we will apply your preference for the future. When we receive a request, we may ask for additional information from you to verify your identity.  We will comply with your request to the extent required by applicable law. If you are not satisfied with our response, you may consult with a supervisory authority.

 

8.  Questions

 

If you have questions about how NIKE handles your personal data or would like to exercise your rights, please reach out to your recruitment contact at NIKE or email our Privacy Office at privacy@nike.com with “Applicant Request” in the subject header.

 

9.  Changes to our Privacy Policy

 

Applicable law and our practices change over time. If we decide to update our policy, we will post the changes on our Sites and/or online recruitment platform. If we materially change the way in which we process your personal data, we will provide you with prior notice or request your consent prior to implementing such changes where legally required. We strongly encourage you to read our privacy policy and keep yourself informed of our practices.

 

Additional Information for California Residents

 

This California Applicant Privacy Policy and Notice at Collection (“Applicant Notice”) provides specific information for Applicants who are residents of California.  This Applicant Notice is intended to satisfy applicable notice requirements under the California Consumer Privacy Act (“CCPA”) and it applies only to “personal information” as defined in the CCPA, which we call “personal data” in this Notice.

 

 

1. Information We Collect

 

As further discussed in “Types and sources of personal data collected” above, the table below describes the categories of personal data about you that we may collect and that we have collected in the previous twelve months. Some personal data included in the categories below may overlap with other categories.

 

Categories of Personal Data	Categories of Sources
Identifiers. Such as name, suffix, address, email address, date of birth, telephone number, username and password, or other similar identifiers.	From you directly or others working on your behalf (such as recruiters).
Characteristics of protected classifications Such as age, citizenship, medical condition, physical or mental disability, race, sex, sexual orientation, marital status, and other characteristics of protected classifications under California or federal law.	From you directly or others working on your behalf (such as recruiters).
Professional or employment-related information Such as current and former employer(s), employment history, qualifications, professional memberships, licenses and certifications, whether you hold a restrictive covenant, expat status, disciplinary record, language(s) spoken, or any other related information.	From you directly or others working on your behalf (such as recruiters). From publicly available sources such as company websites or professional networking sites. From professional references.
General location data Information about your location.	From you directly or others working on your behalf (such as recruiters).
Audio, visual, or similar information Such as audio, electronic, visual, or similar information, including information collected via call recordings, recorded meetings, videos, photographs, and CCTV footage to secure our offices and premises.	From you directly. From third-party service providers.
Education information Such as education records, including schools attended, degrees awarded, dates of attendance, grades, transcripts, student disciplinary records, or any other information you chose to provide.	From you directly or others working on your behalf (such as recruiters). From educational institutions or providers of educational or professional certification information. From professional references.
Sensitive Personal Information Such as Social Security Number, Driver’s License or State Identification Number, passport number, medical condition, physical or mental disability, sexual orientation, race, and login credentials.	From you directly.
Profiles and inferences Inferences drawn from any of the information identified above to create a profile reflecting an individual’s preferences, characteristics, behavior or attitudes.	From you directly or others working on your behalf (such as recruiters). From professional references.

 

2. How We Use Information

 

Generally, we may use the categories of personal data described above for the following business or commercial purposes (and any directly related purposes), as further described in "Purposes of the processing" above, including:

• To support the job application process
• To provide technical support
• To administer voluntary surveys and questionnaires
• For research, analytics and improvement
• To secure and protect rights
• To comply with the law and our legal obligations
• For business transactions
• For general business and operational support
• Other business purposes as identified in the CCPA.

 

We do not use or disclose sensitive personal data for purposes other than those specified in the CCPA that do not require an opt-out opportunity.

 

3. Disclosures of Personal Data

 

As further described in “Disclosure of personal data” above, we may disclose, or have disclosed in the previous 12 months all categories of personal data listed above for a business or commercial purpose to the following categories of recipients:

• To our vendors and service providers
• To our affiliates and subsidiaries
• To regulators, government entities, and law enforcement
• To advisors, potential transaction partners or interested third parties in connection with potential business transactions
• Others as required by law or with your consent

 

We do not share for targeted advertising or otherwise sell the personal data we collect about applicants.

 4. Data Retention

 

We retain your personal data for as long as reasonably necessary to support our business needs and to carry out the purposes described in this Policy, as disclosed to you at the time of collection, or as otherwise required by applicable law.  Generally, this means that your personal data will be retained until the application process is complete or for as long as your applicant account remains open, plus a reasonable period of time as required by applicable law, to respond to your inquiries, and to comply with our tax, accounting and recordkeeping obligations.  We may also retain your personal data in accordance with obligations related to actual or potential litigation.  If you are not offered a position with NIKE, we may contact you about future opportunities consistent with this policy and your expressed interests and qualifications.

 

5. Your California Privacy Rights

 

Under the CCPA, Applicants who reside in California have the following rights regarding the personal data we collect, subject to certain limitations and exceptions:

 

• Right to Know/Request Access: with respect to the personal data we have collected about you, the right to request from us:

 

• The categories of personal data we collected about you;
• The categories of sources from which we collected your personal data;
• The business or commercial purpose for collecting, selling, or sharing your personal data;
• The categories of third parties to whom we have disclosed your personal data; and
• A copy of the specific pieces of personal data we have collected.

 

• Right to Correct: the right to request that we correct inaccuracies in your personal data.

• Right to Delete: the right to request deletion of your personal data that we have collected about you.
• Right to Non-Discrimination: the right not to be subject to discriminatory treatment for exercising any of the rights described in this section.

 

Exercising Your California Privacy Rights

 

Applicants who are California residents may submit a request to exercise their CCPA rights via the methods described below:

• Email us at privacy@nike.com.
• Call us at (503) 671-4156.

 

Authorized Agent.  You may designate someone as an authorized agent to submit requests and act on your behalf.  Authorized agents will be required to provide proof of their authorization in their first communication with us, and we may also require that the Applicant directly verify his or her identity and the authority of the authorized agent.

 

Verification.  Before responding to your request, we must first verify your identity using the personal data you recently provided to us.  We will take steps to verify your request by matching the information provided by you with the information we have in our records.  We will require you to provide, at a minimum, your name and email address.  In some cases, we may request additional information to verify your identity, or where necessary to process your request.